I. Policy
II. USG Guidance
III. Faculty/Academic Program Responsibility and Process for Instituting and Using Remote ProctoringIV. Student Responsibility and Process for Using Remote Proctoring
V. University Responsibility
VI. Conclusion
VII. Approval
Appendix A: Respondus Monitor
Appendix B: Sample Syllabus Statement
Appendix C: Student Guidance on Using Respondus Monitor Effectively
Appendix D: On-Site Test Options
Appendix E: Respondus Consent Form
Appendix F: Respondus Monitor Data Privacy Overview

I. Policy

The University recognizes the need to ensure the academic integrity of remote-proctored exams and has developed this policy to govern their administration. This policy outlines procedures for the consistent practice in the administration of remote-proctored tests for faculty/academic programs, students, and the institution.

Before opting to use a proctored-examination, faculty/academic programs should consider appropriate alternatives first, including the use of low-stakes examinations and assessments rather than high-stakes online examinations.

However, if faculty/academic programs consider that a proctored examination is pedagogically necessary, ßÏÀÖÔ°’s preferred practice is that students should not have to pay extra fees for their examinations. With that aim in mind, ßÏÀÖÔ° has purchased a remote proctoring platform (see Appendix A) to facilitate online testing, and ßÏÀÖÔ°’s Office of Testing has some limited availability to allow online students to be tested onsite in the office [Online Class Proctor Request Form]. If faculty choose other options that require student payment, the of 2008 (HEOA) requires transparency in college tuition and fees for consumers, meaning that this additional fee must be noted in the required materials listing at the time which students register for the course.

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II. USG Guidance

The University System of Georgia’s guidelines inform the basis of ßÏÀÖÔ°’s policy.

  1. Standardized Institutional Policy: The University shall develop and enforce a standardized, written institutional policy that ensures remote-proctored tests are administered in a consistent manner. The policy shall outline the roles and responsibilities of the involved parties, including the instructor, student, and proctor, and shall ensure that the administration of remote- proctored exams aligns with University policies.
  2. Obtaining Written Consent: At the start of each semester, students must provide written consent for room scans and all other facets of the remote-proctoring process. The consent shall be obtained through a form that outlines the process in detail and the student's right to request on-site test options.
  3. On-Site Test Options: The University shall arrange for on-site test options for students who are unwilling to consent to the terms of the remote-proctoring process. The on-site test options shall be administered in a manner that ensures the same level of academic integrity as remote- proctored exams.
  4. Syllabus Disclosure: The syllabus for any course in which remote test-taking is an option shall expressly describe the remote-proctoring process, including any pre-test review of the test setting. The syllabus shall also include information about the student's right to request on-site test options and the process for obtaining such options.
  5. Confidentiality: To ensure the confidentiality of the student's information and data, no other students shall view the scans as they are being performed. The University shall ensure that only appropriate school personnel have access to video and other data captured during proctored online exams.
  6. Privacy Protection: To the extent possible, the University shall discontinue the use of any remote proctoring measure that involves recording a student in their residence. This policy shall be evaluated regularly to ensure the protection of students' privacy.
  7. Privacy Controls: The University shall review available privacy controls with the remote proctoring s